Conference Staffing

You have worked hard to deliver a distinctive, unique and exception experience, then have First Services Hospitality team provide you with the best conference staff to complete this remarkable experience. Our professional conference team are invested in making sure that the conference delegates needs are taken care of from the start to finish. We can provide you with service minded staff for any size conference. Call Brenda 778-988-9440 click here to go to contact form and get the experience that you deserve and the service your delegates expect- contact us today!

We can handle all of these conference staff positions for you!

  • Registration greeting, distribution of delegate badges and printing new badges
  • Registration for collecting and processing payment.
  • Front of House welcoming delegates and directing delegates towards Registration
  • Information Clerks- first point of contact for any general inquiry from delegates.
  • Extra Meetings Desk – point of contact for inquiries relating specifically to the meeting
  • Meeting Halls/Circuit Runners -picking up of forms or delivering information
  • Delegate Bag Packing -packing marketing materials
  • Event Assistants- working to field questions for main contacts
  • Directional Hostesses – direct them into/out of the event or to message boards.
  • Event Assistants -Handing out of relevant information.
  • Food & Beverage Staff we can take care of the whole event from catering to set up and strike.

E-mail: we are here to take your event to the next level!

Conference Checklist

This is a sample of what to include in your conference planning:

  •  Identify possible dates.
  •  Prepare a preliminary agenda and guest list
  •  Prepare preliminary budget
  •  Assign program issue area responsibilities.
  •  Send meeting requirements to selected sites with requests for written proposals.
  •  Review site proposals from responding suppliers.
  •  Conduct site visits as required.
  •  Select potential sites and begin site negotiations.
  •  Negotiate hotel rates and blocks
  •  Add any deadlines and other requirements to timetable
  • Hire First Services Hospitality to help with all staffing requirements
  •  Assign follow-up items to specific members of the team
  •  Arrange insurance coverage.
  •  Establish exhibit space rates.